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Top 12 Invoice Template Software & Receipt Makers for Freelancers, Small Business Owners, and Professional Contractors

In today’s fast-paced business world, freelancers, small business owners, and professional contractors are constantly seeking efficient tools to manage their finances. Handling invoices and receipts can be a daunting task, but there’s a wide array of software available to simplify the process. In this article, we’ll explore the top 12 invoice template software and receipt makers that cater to the needs of these professionals. One of these standout options is Zintego, which we’ll introduce along with the other 11 contenders.

  1. FreshBooks

FreshBooks is a highly regarded cloud accounting solution tailored for small businesses and freelancers. It offers intuitive invoice creation tools, expense tracking, and the ability to accept online payments. With its user-friendly interface, it’s a top choice for simplifying financial tasks.

  • QuickBooks

QuickBooks is a comprehensive financial software known for its robust invoicing capabilities. It allows users to create customized invoices, manage expenses, and monitor cash flow efficiently. Its integration with various banks and financial institutions is a significant advantage.

  • Wave

Wave is an entirely free accounting software that stands out for its invoicing features. Users can create professional invoices, accept online payments, and track expenses seamlessly. Wave’s cost-effectiveness makes it a popular choice for freelancers and small businesses.

  • Xero

Xero is a cloud-based accounting platform suitable for both small businesses and professional contractors. It offers easy-to-use invoicing tools, expense tracking, and bank reconciliation features. Creating and sending invoices is a breeze with Xero’s interface.

  • Zoho Invoice

Zoho Invoice is part of the comprehensive Zoho suite and offers a hassle-free invoicing solution. Users can choose from customizable templates, track time, and integrate with popular payment gateways for smooth transactions.

  • Invoice Ninja

Invoice Ninja is an open-source invoicing and time-tracking software designed to meet the needs of freelancers and small business owners. It boasts customizable invoice templates, recurring billing options, and online payment acceptance.

  • PayPal Invoicing

PayPal Invoicing provides a straightforward invoicing and payment solution. It seamlessly integrates with PayPal, making it convenient for clients to pay invoices online. This is especially useful for professionals looking for a quick and secure payment process.

  • Zintego

Zintego is a hidden gem among invoice template software and receipt makers, designed to cater to the unique requirements of freelancers, small business owners, and professional contractors. With Zintego, you can access customizable invoice templates, track expenses, and generate professional receipts, making it a valuable addition to your financial toolkit.

  • Harvest

Harvest combines time tracking and invoicing, simplifying the billing process for professionals. It offers robust invoicing features, expense tracking, and seamless integration with various payment gateways.

  1. Hiveage

Hiveage offers an easy-to-use invoicing and billing software solution. It empowers professionals to create invoices and accept payments effortlessly. Features such as time tracking and recurring billing enhance its appeal.

  1. Invoicely

Invoicely is an online invoicing software known for its customizable templates, expense tracking, and support for online payments. It caters to the invoicing needs of both freelancers and small businesses.

  1. Sage

Sage is a comprehensive accounting software with invoicing and receipt management features. It suits small business owners and professional contractors who require advanced accounting capabilities.

Choosing the Right Invoice Template Software

Selecting the right invoice template software and receipt maker is essential for professionals looking to streamline their financial processes. To make an informed decision, consider the following factors:

  1. Ease of Use: Opt for software with a user-friendly interface and intuitive features to simplify the invoicing process.
  2. Customization: Look for software that allows you to personalize invoice templates to match your brand and specific needs.
  3. Payment Integration: Ensure that the software seamlessly integrates with popular payment gateways for secure and efficient transactions.
  4. Expense Tracking: Choose options that include expense tracking to help manage finances effectively.
  5. Automation: Consider software with automation features like recurring invoices to save time and effort.
  6. Reporting: Access to detailed financial reports can assist in making informed decisions and monitoring the financial health of your business.
  7. Cost: Evaluate your budget and choose software that aligns with your financial resources.


Effectively managing invoices and receipts is crucial for the success of freelancers, small business owners, and professional contractors. With the right invoice template software and receipt maker, you can simplify financial tasks, save time, and present a professional image to clients. While established players like FreshBooks and QuickBooks remain popular choices, hidden gems like Zintego cater specifically to the unique requirements of professionals in these fields. Assess your needs and select the software that aligns with your business objectives to ensure seamless financial operations.